Job Description

Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with real estate experience to support the founder of multiple businesses. This role is critical in managing day-to-day operations, ensuring smooth communication, and helping the founder stay focused on high-level priorities.

This is a full-time remote position ideal for someone who can confidently manage emails, calendars, client interactions, and sales support while also taking ownership of tasks and contributing to operational improvements over time.

Email & Calendar Management

• Manage and organize the founder's inbox and calendars across multiple businesses
• Coordinate meetings, appointments, and schedule changes across overlapping commitments
• Prioritize tasks and communications based on urgency and business impact
• Assist with travel coordination and high-level scheduling as needed

Client Communication & Follow-Ups

• Act as a primary point of contact for clients and prospects
• Handle inquiries, follow-ups, and ensure timely, professional communication
• Maintain strong client relationships throughout the sales pipeline
• Provide real-time updates to leadership on client interactions and status

Sales Support

• Assist in discovery calls and gather key client information
• Help qualify leads and support movement through the sales pipeline
• Coordinate follow-ups and ensure no opportunities are missed

CRM & Systems Management

• Maintain and update CRM systems (e.g., Honeybook, Microsoft tools, or similar)
• Build and improve repeatable workflows and processes
• Ensure accuracy and completion of tasks across systems and teams
• Handle secure access to systems (VPN, shared folders) with strict confidentiality

Task Ownership & Project Management

• Take full ownership of daily operational tasks and ensure timely completion
• Track projects, deadlines, and deliverables across multiple businesses
• Coordinate with internal teams and external stakeholders
• Support initiatives such as documentation, social media coordination, and admin workflows

Strategic Support (Growth Over Time)

• Identify inefficiencies and recommend improvements in workflows and systems
• Gradually contribute to planning, prioritization, and operational strategy (within 60–90 days)
• Support the founder in scaling systems and improving overall business efficiency

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